Powered by CareFlow Technologies
Simple Pricing for Home Care Training Management
Choose the plan that fits your agency size, support needs, and compliance workflow. Start self-managed or let CareFlow help you stay organized from setup to progress tracking.
Setup fee and first month are collected after plan confirmation during your walkthrough.
Which Plan Fits Your Agency?
A quick snapshot to help you find the right starting point.
Essentials
Small Agencies Just Getting Started.
Standard
Growing Agencies Building Their Compliance Foundation.
Professional
Established Agencies with Active Compliance Demands.
Enterprise
Large Agencies and Multi-Location Operations.
Section 1 — Required
CareFlow Training
Priced by caregiver count. Choose Self-Managed for full control, or CareFlow Managed for hands-on support.
Essentials
Up to 10 caregivers
Self-Managed
$67/mo
CareFlow Managed
$197/mo
Includes
- Up to 10 caregivers
- Full 14-module training series
- Individual + full series certificates
- CE hour tracking
- Basic progress dashboard
- Pre-employment assessment
- Email support
CareFlow Managed Adds
- CareFlow imports your roster
- CareFlow assigns training
- CareFlow monitors progress
- Monthly status update to agency
Standard
Up to 25 caregivers
Self-Managed
$137/mo
CareFlow Managed
$347/mo
Includes
- Up to 25 caregivers
- CSV caregiver import
- Full reporting suite
- Overdue training alerts
- Annual training cycle management
- Agency team user access
- Compliance coordinator role
CareFlow Managed Adds
- CareFlow handles all imports and assignments
- Overdue caregiver follow-up tracking
- Quarterly compliance summary report
Professional
Up to 50 caregivers
Self-Managed
$217/mo
CareFlow Managed
$597/mo
Includes
- Up to 50 caregivers
- Multi-admin access
- Read-only viewer role
- Priority support
- Dedicated onboarding call
- Custom due date workflows
CareFlow Managed Adds
- Dedicated CareFlow point of contact
- Monthly check-in call
- Proactive gap reporting before deadlines
Enterprise
Unlimited caregivers
Self-Managed
$377/mo
CareFlow Managed
$797/mo
Includes
- Unlimited caregivers
- Unlimited admin users
- Full agency team structure
- Operations-level reporting
- Annual compliance calendar support
- Custom agency configuration
CareFlow Managed Adds
- Full-service managed account
- Weekly progress monitoring
- Audit-ready report preparation on request
- Direct line to CareFlow team
Section 2 — Optional Add-On Purchase
CareFlow Plus (Onboarding)
CareFlow Plus adds the applicant hiring and onboarding system on top of CareFlow Training: application intake, pre-employment assessment, background authorization, offer letters, W-4 and I-9, orientation scheduling, and automatic handoff into training.
One flat price — no volume tiers. CareFlow Plus is a single monthly add-on on top of any CareFlow Training plan. Choose Self-Managed or CareFlow-Managed; applicant onboarding runs on credits, purchased with your Plus add-on.
CareFlow Plus
Your team runs hiring and onboarding inside CareFlow.
$97/month
Flat monthly price — unlimited applicants, works with any Self-Managed training tier
Includes
- Application intake
- Pre-employment assessment
- Background authorization
- Offer letters
- W-4 and I-9
- Orientation scheduling
- Automatic handoff into training
CareFlow Plus
CareFlow handles applicant setup, documents, and handoff for you.
Starting at $297/month
Flat monthly price — unlimited applicants, works with any CareFlow Managed training tier
Includes
- Application intake
- Pre-employment assessment
- Background authorization
- Offer letters
- W-4 and I-9
- Orientation scheduling
- Automatic handoff into training
Onboarding Credits
One credit covers one applicant moving through intake, assessment, documents, and orientation. Credits are only available bundled with CareFlow Plus, with a minimum purchase of 15 credits — they are not sold on their own.
15 Credits
$225
$15.00 per credit
30 Credits
$399
$13.30 per credit
55 Credits
$649
$11.80 per credit
Credit packs are informational only — they are added to your CareFlow Plus add-on during your walkthrough.
Section 3 — What You Pay
Combined Pricing
Recurring charges and one-time charges are separate. Applicant-credit packs are not included in any monthly recurring total.
- CareFlow Training subscription
- CareFlow Plus access
- Selected recurring specialty add-ons
- Implementation and setup
- Applicant-credit packs
- Future manuals or resource purchases
Combined Monthly Totals — Training + CareFlow Plus
Each combined total is the training tier's monthly rate plus the flat CareFlow Plus add-on ($97/month Self-Managed, $297/month CareFlow Managed).
| Training Tier | Self-Managed + Plus | Managed + Plus |
|---|---|---|
| Essentials | $164/mo | $494/mo |
| Standard | $234/mo | $644/mo |
| Professional | $314/mo | $894/mo |
| Enterprise | $474/mo | $1,094/mo |
One-Time Implementation
A single flat setup fee per service model — the same at every training tier.
| Purchase | Self-Managed | Managed |
|---|---|---|
| Implementation & Setup (One-Time) | $197 | $397 |
Setup fee and first month are collected after plan confirmation during your walkthrough.
Recurring Plan Upgrades
Add-Ons
Optional upgrades for agencies that need additional seats, caregiver capacity, or specialty training.
Pediatric Training Series
Add pediatric-focused caregiver training to the agency's active CareFlow plan.
$97/mo
per agency
Private Home Care Track
Add private-pay and non-Medicaid home care training to the agency's active plan.
$97/mo
per agency
Additional Caregiver Block
+10 caregivers
Expand the agency's caregiver capacity in blocks of ten.
$47/mo
per caregiver block
Extra Admin User Seat
Add another authorized agency administrator or office team user.
$27/mo
per seat
One-Time Digital Resources
PDF Training Resources
One-time downloadable training manual licenses for internal agency use.
CareFlow Training Manual PDF License
Choose one downloadable CareFlow training manual license for agency use.
$297
per manual
- Choose one complete training manual
- Standard, Pediatric, or Private Home Care
- One-time agency license
- Designed for onboarding and staff education
CareFlow PDF Resource Bundle
Get all three CareFlow training manuals in one complete agency resource bundle.
$597
one-time purchase
- Standard Caregiver Training Manual
- Pediatric Caregiver Training Manual
- Private Home Care Training Manual
- Save compared with purchasing separately
PDF resources are separate from CareFlow Training Hub portal access. Online training tracking, caregiver logins, quizzes, certificates, CE tracking, reporting, and annual in-service management are not included.
A Few Pricing Notes
Setup Fees
Setup fees are not waived by default. Promotional offers may waive setup fees as an incentive, but monthly subscription pricing stays protected. Setup fee and first month are collected after plan confirmation during your walkthrough.
CareFlow Managed
CareFlow Managed includes hands-on support for agencies that want help importing caregivers, assigning training, monitoring progress, and staying organized.
Small Agency Floor
Essentials at $67/month (Self-Managed) is the minimum CareFlow Training Hub plan.
Ready to Choose the Right CareFlow Plan?
Book a walkthrough and we'll help you confirm the best fit before setup begins.